Privacy declaration

Brain Communicatie processes your personal data because you use its services and/or because you provide this information to it yourself. Brain Communicatie only processes personal data if there is a valid basis for doing so. The basis for the processing is underlined in the text.

Below you will find an overview of the personal data that Brain Communicatie may process from you:
name and address details;
phone number;
e-mail address;
Company Name;
payment/financial data;
details of you as a contact person on behalf of your organization;
Credentials;
IP address;
location data;
browser data;
data about your website activities such as time, click behavior, visited pages;
other personal data that you actively provide via chat, e-mail or telephone contact with Brain Communicatie or in the context of an agreement entered into Brain Communicatie

Brain Communicatie does not intend to process data of children under the age of 16 without the consent of the legal representative(s). If you find that Brain Communicatie does process data from children under the age of 16 without valid permission, we request that you report this to us so that we can terminate that processing.

In the first place, your name, telephone number and e-mail address in combination with the content of your message will be processed with your permission if you fill in the contact form on the website or contact Brain Communicatie by e-mail or telephone. The processing/storage of this personal data is necessary to be able to contact you in response to your question or to be able to offer you a quote.

If no agreement is reached with Brain Communicatie , your personal data will be deleted after six (6) months. Brain Communicatie uses your contact details to inform you about its products. Of course you can also ask Brain Communicatie to delete your data earlier. See the Your privacy rights section for this.

When entering into an agreement with Brain Communicatie personal data is processed that is necessary for the execution of the agreement with you or the company on whose behalf you maintain contact with Brain Communicatie . This may include name and address details, telephone number, e-mail address, details of you as a contact person and additional information that are necessary to conclude and execute the agreement. Failure to provide necessary information may result in no agreement being concluded with Brain Communicatie . This data will be kept in the business administration for a minimum of seven (7) years after the assignment has been completed, unless otherwise agreed in writing or a different period applies on the basis of legislation.

With your permission, photos of you, in connection with an assignment carried out for you or your company, can be published on the website of Brain Communicatie . Of course you can always ask Brain Communicatie to remove it. See the Your privacy rights section for this.

Brain Communicatie also processes personal data that it is legally obliged to do under tax law. This includes contracts or agreements, invoices, bank statements, correspondence, etc. These data are kept in the company administration for seven (7) years.

Brain Communicatie has a legitimate interest in processing data related to your visit to its website in order to analyze the visit and use of its website. You can read more about this in the cookies section.

Brain Communicatie also processes personal data that it is legally obliged to do under tax law. This includes contracts or agreements, invoices, bank statements, correspondence, etc. These data are kept for seven (7) years.

Some personal data is processed by companies engaged by Brain Communicatie to execute parts of the agreement. These companies are responsible for the processing of your address or contact details.

Brain Communicatie can also have your data processed by external parties. Such companies are also referred to as 'processors' or sub-processors. This may be the case with, for example, Outlook, MS365, cloud storage or accounting. These (sub) processors are located within the European Economic Area (EEA). Brain Communicatie concludes a processing agreement with these (sub-)processors that meets the conditions of the General Data Protection Regulation, so that the processing of your personal data takes place in a lawful manner within the EEA. Brain Communicatie remains responsible for the processing carried out by these companies.

Your personal data will also be shared with third parties, not being processors engaged by Brain Communicatie , if Brain Communicatie is obliged to pass on personal data to competent authorities on the basis of a legal obligation. This could be, for example, the Tax and Customs Administration or investigative authorities.

Brain Communicatie has taken appropriate technical and organizational measures to protect your personal data against loss or unlawful processing. The website has an SSL certificate, which means that the data is sent encrypted via a secure connection. Frequent back-ups are made of the digital data. Brain Communicatie employees only have access to functionally related personal data. The processing takes place within the EEA. A processing agreement is concluded with clients and (sub) processors. Brain Communicatie uses antivirus and malware software.

Where work is done, mistakes can be made. Brain Communicatie will respond adequately to a discovered data breach. Depending on the type of data, the possible risks for the data subject(s) and the number of data subjects involved, Brain Communicatie will inform the data subject(s). In addition, based on these considerations, Brain Communicatie will determine whether the data leak will be reported to the Dutch Data Protection Authority.

Brain Communicatie uses cookies on its website. When visiting its website, you can accept or reject it. A cookie is a small file that is sent along with pages from this website and is stored by your browser on the hard drive of your computer. Cookies can be refused or deleted. However, Brain Communicatie cannot guarantee the optimal functioning and user experience of its website for you.

Session cookies or necessary cookies serve to properly use the basic functions of its website. These cookies are placed by YouTube and Brain Communicatie . When you close your browser, the cookies placed by Brain Communicatie are automatically deleted. The cookies placed by YouTube are stored for 2 years.

Preference cookies remember information, such as your preferred settings. These can be sent back to its server on a subsequent visit to the website. Accepting these cookies is desirable for a good user experience. These cookies are permanent.

Analytical or statistical cookies are placed by Brain Communicatie to analyze the use of its website and to improve its operation. Brain Communicatie only receives anonymous reports of this. The shelf life of these cookies ranges from 1 to 399 days.

Marketing cookies are placed by YouTube to provide you with relevant information and personal content. These cookies are stored for up to 179 days.

You can also remove cookies from your computer afterwards. Brain Communicatie refers you to the settings of your browser for this.

It is possible that this website contains links to other websites that are not managed and/or owned by Brain Communicatie . If you ended up on another website by clicking on a link, the privacy statement of the relevant website applies. Brain Communicatie is in no way liable or responsible for that website, the privacy statement on that website or the processing of your personal data by the organization behind that website. Brain Communicatie recommends that you read the privacy statement carefully before continuing on the relevant website.

Data that is no longer required will be deleted in accordance with the periods stated in this statement.

A permission given by you can be withdrawn by you at any time. The withdrawal of consent has no consequences for the personal data already processed before the moment of withdrawal, but it may have consequences for the further implementation of any agreement with Brain Communicatie .

You have the right to inspect, rectify, delete or limit the processing of your personal data. An explanation of these rights follows below. You can make a request regarding these rights via [email protected]

Brain Communicatie will confirm receipt of your request and respond substantively to your request within four (4) weeks. To check whether the request is lawful, we will always ask you to identify yourself before you can use it. For this, Brain Communicatie , at

preferably by telephone, to contact you and then check whether your request is lawful on the basis of a number of specific questions.

inspection
The right of inspection only applies to your data. If your access threatens to violate the privacy of another person, the personal data of this other person will be removed or made illegible. You will then receive a digital copy of your data.

rectification or addition
If you believe that your data is incorrect or incomplete, you can request that it be amended or supplemented.

deletion
You can request the deletion of your personal data.
This may be the case, for example, if you believe that these are kept longer than necessary. If there is no basis to keep your data, it will be deleted. The removal may have the consequence that a possible agreement with Brain Communicatie can no longer be properly executed.

limitation or termination of processing
You can request to limit or terminate the processing of your personal data. This may be necessary in the event of a legal claim or if you believe that your data is being processed unlawfully by Brain Communicatie .

no profiling
Brain Communicatie does not use your data for automated profiling.

complaints
If you want to submit a complaint about the processing of your personal data by Brain Communicatie , you can report this by sending an email with a description of your complaint to [email protected]

Brain Communicatie will make every effort to handle your complaint as well as possible. You can also submit your complaint to the Dutch Data Protection Authority. If you want more information on how to approach this, click here .

If, despite the care with which Brain Communicatie processes personal data, you discover that this is not taking place correctly, Brain Communicatie you report this immediately via [email protected]

Brain Communicatie will indemnify you from legal consequences, unless there is an intentional attempt to hack or another crime.